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Pathshaala volunteer Jobs

Pathshala is run by volunteers only. Due to expansion of the program, our need for volunteers has sky rocketed. We encourage all parents to participate in the Pathshala volunteer program.

Pathshala Coordinator

Pathshala Treasurer

Shala Coordinator

Pathshala Public Relations Coordinator

Library Coordinator

Event Coordinator

Enrollment Coordinator

Snack Coordinator

Books and Supplies Coordinator

Shala Room Volunteer

Snack Volunteer

Library Volunteer

Registration Volunteer

Event Volunteer

Computer Volunteer

Advisory Board Member

Number of available positions is mentioned in the parentheses.

Pathshala Coordinator (1)

The role of Pathshala Coordinator is similar to the role of a school principal. The Pathshala Coordinator reports to the executive committee. The Pathshala Coordinator must be a dedicated individual willing to commit 10hr/wk for 2 years. Must be open-minded with a pleasant personality and yet be willing to enforce discipline and Pathshala policies without prejudice and subjectivity.

The specific duties of the Pathshala Coordinator are:

Provide leadership and guidance to Shala (Jain. Gujarati and Hindi) coordinators, library coordinators, database coordinators, books and supplies coordinators and extra-curricular activities’ (Sleep-over, camping, field trips etc.) coordinators
Meet with Shala advisory board at least once a month for first 6 months to provide updates, discuss issues and review the progress of various Shala activities.
Work with advisory board and Shala coordinators to plan Shala curriculum, extra-curricular activities and budgets.
Meet with various Shala coordinators every alternate week to review the progress of various Shala activities including but not limited to database maintenance, library management, books and supplies requirements and most importantly to review Shala progress, student participation and feedback
Manage and supervise the activities of all three Shala (Pathshala, Gujarati Shala and Hindi Shala)
Lead and actively participate in volunteer recruitment efforts for all Shala
Prepare and manage overall and individual Shala budgets. Communicate with the executive committee
Meet with and present updates, budget requests to the Executive Committee if necessary
Work with various coordinators and EC members to plan activities throughout the calendar year.
Chair parent-teacher conference once per semester and twice per year
Be present at town-hall meetings if necessary

Pathshala Treasurer (1)

The role of the Shala treasurer is to be the single point of contact for all Shala related financial activities including purchasing, fee collection, reimbursements, and budget maintenance. The Shala treasures must be a dedicated individual willing to commit at least 5 hrs/week. Specific duties include:

Maintain budget and keep track of expenses
Collect all individual expense receipts and forward to VP, Co-VP of finance and distribute reimbursements (Twice a week)
Maintain records and keep accurate accounts of fees and donations received and forward all fees and donations to VP, Co-VP of Finance in the executive committee.
Attend Pathshala meetings with Shala coordinators every alternate weeks and provide updates on budget/finance related items.

Shala Teacher (20)

This is one of the most important positions of the Pathshala program. This position requires dedicated individuals who are willing to commit 5 hrs/wk. The Pathshala teachers must be polite with good communication skills and must possess the ability to work with students of all ages. In addition, the Shala teachers will be required to enforce good conduct and behavior, punctuality and discipline. Individuals with prior teaching experience preferred. The teachers must also be proficient in English and the languages they teach. Jain Shala teachers must be proficient in English and various Jain stutis. Specific duties include:

Map curriculum to Shala calendar
Come to each class fully prepared and at least 15 minutes in advance
Promptly update the Pathshala database with student information (attendance, homework etc.) after the class is over
Prepare and administer a quick assessment test to map students to the appropriate levels
Prepare and distribute homework exercises and projects on a regular basis
Grade homework exercises, projects and exams, and prepare report cards
Attend and actively participate in teacher training sessions organized by JCNC
Lead and actively participate in class-room parent volunteer recruitment
Establish a means to communicate with parents through a monthly newsletter/update letter
Work with Books and Supplies Coordinator, and library coordinator to obtain required books and reading materials for students

Shala Coordinator (Jain, Gujarati and Hindi) (3)

The role of each Shala coordinator is similar to that of a department head. Each Shala coordinator is responsible for his/her Shala activities. Each Shala coordinator will be knowledgeable in his/her Shala teachings and curriculum. The Shala coordinator must be a dedicated individual with commitment and ability to work with children of all ages. The individual must be patient, open-minded with a pleasant personality and yet willing to enforce discipline and Shala policies with prejudice and subjectivity. Specific duties include:

Prepare curriculum for all grade levels
Map and assign teachers to various grade levels
Develop and administer a quick assessment test to grade, map and assign students to appropriate grade levels
Meet with Shala teachers periodically (twice a month) to review Shala activities, discuss issues and review progress
Update Pathshala PR coordinator of upcoming events (exams, results parent – teacher meetings etc.)
Meet with Pathshala coordinator twice a month to report on issues, activities and progress of each Shala
Amicably resolve conflicts between parents and teachers
Chair parent-teacher meetings once a semester or as needed
Lead and actively participate in teacher and volunteer recruitment activities
Manage their respective team of shala volunteers
Ensure orderly conduct by students, teachers, parents and volunteers
Review and approve course curriculum, distribution materials and other Shala related content prior to distribution
Ensure prompt updates and database entry of student data by teachers

Pathshala Public Relations Coordinator (1)

The Pathshala Public Relations Coordinator is responsible for all outbound communications. The Pathshala PR Coordinator will be a dedicated individual willing to commit approximately 5 hrs/week. The PR Coordinator will be computer and internet savvy. Specific duties include:

Sending emails to Shala students, parents and JCNC community about upcoming Shala events including upcoming field trips, camping trips and sleepovers.
Work with PR representative from Executive Committee to include Shala information in JCNC newsletter
Actively participate in volunteer recruitment activities

Library Coordinator (1)

The role of the library coordinator will be to develop, lead and manage all activities with respect to the library. The library coordinator will work very closely with all shala coordinators and Pathshala coordinator to plan and coordinate the activities and requirements. The Library Coordinator will be a dedicated individual willing to commit approximately 10 hrs/week Specific duties include:

Publish library working hours and ensure that adequate resources are allotted for smooth operation of the library
Lead and actively participate in volunteer recruitment activities
Lead and manage the library volunteers
Develop and implement a process for check-in and check-out of books, tapes and other library materials
Develop a process for managing late items
Work with other departments to update and manage the library database
Periodic check of books and tapes to assess wear and tear and order new/replacements
Provide regular updates to Pathshala coordinator
Work with Shala coordinators to order new books/tapes for student and JCNC use

Event Coordinator (6)

The role of the Pathshala event coordinator is to plan, execute on plan and manage the entire event along with the help of other Shala and JCNC volunteers and committees. Must be willing to coordinate and/or help coordinate 2 events/year. Primary duties include:

Work with various Shala coordinators to plan an event such as sleepover, camping, field trips etc.
Work with Pathshala coordinator and EC to avoid and/or resolve any scheduling conflicts
Work with various other EC members for facilities, technology, PR and other requirements depending on the type of event.
Be the single point of contact for that event
Work with Pathshala coordinator and treasure for budget approvals and expense tracking

Enrollment Coordinator (1)

The Enrollment Coordinator is to plan and lead the process of enrollment and registration for various activities including Shala registration, sleepover registration, cultural and other extra-curricular activity registrations. Must possess attention to detail skills and be willing to commit 5 hrs/week. Primary duties include:

Develop and institutionalize the enrollment and registration process for use at all Pathshala activities and events as required.
Work with technology committee to develop a web-based enrollment/registration system
Supervise all enrollment/registration activities during the registration process at all Pathshala events where registration is required.
Work with other Pathshala coordinators to develop registration/enrollment forms and requirements
Work with other Pathshala coordinators to prepare a comprehensive registration/enrollment package to be distributed during registration/enrollment
Recruit and manage enrollment/registration volunteers
Collect and record all filled registration forms and collected fees
Submit record to Pathshala coordinator

Snack Coordinator (1)

The role of the snack coordinator is to manage and supervise the planning, procurement and distribution of snacks during Shala hours of operation. The primary duties include:

Work with Pathshala coordinator and decide snacks to be distributed during Shala breaks
Manage the procurement of snacks through donations or purchase
Plan and execute distribution of snacks in an orderly fashion
Ensure that students keep the dining hall clean during and after the snack breaks
Ensure that the dining hall is vacated of all left-overs and trash properly disposed off leaving the hall clean and tidy.

Books and Supplies Coordinator (1)

The role of the books and supplies coordinator is to ensure that the Shala is adequately stocked with all required materials such as books, office supplies, markers, erasers etc. This position requires a commitment of at least 4 hrs/week. Primary duties include:

Track textbooks and reference book inventory for all Shala and all levels
Coordinate with treasurer and Shala coordinators to order new/replacement books
Keep an adequate supply of markers, erasers and other supplies to ensure uninterrupted class room teachings

Shala Room Volunteer (17)

The role of the Shala Room volunteer is to assist the teachers in various Shala and various levels. The volunteers must be dedicated and willing to commit at least 3 hrs/week. Primary duties include:

· Taking attendance

· Collecting homework

· Distributing exams and graded homework and exams

· Other class activities and projects as defined by the teacher

Snack Volunteer (6)

The role of snack volunteers is to assist in planning, procurement and distribution of snacks as directed by the snack coordinator. The volunteer must be willing to assist and present during Pathshala hours.

Library Volunteer (2)

The role of the library volunteer is to assist the library coordinator with all library activities as defined and described by the library coordinator. The library volunteer will also be required to be present during Pathshala hours. Must be willing to commit 5 hrs/week. Primary duties include:

Check-in and check-out of books, tapes and other library materials
Periodic check of books and tapes to assess wear and tear and order new/replacements
Follow-up on late items
Provide regular updates to Library coordinator
Work with Shala coordinators to order new books/tapes for student and JCNC use
Obtain and arrange donated/purchased books.

Registration Volunteer (6)

The role of the registration volunteer is to “man” the registration booth during registration hours for various activities including Shala registration, sleepover registration, cultural activity registration and other extra-curricular activity registrations. Must possess attention to detail skills and be willing to commit 5 hrs/day for at least 2 days. Primary duties include:

Man the registration table during registration days.
Distribute registration forms, and answer questions
Collect and record all filled registration forms and collected fees
Submit daily record to Pathshala coordinator

Event Volunteer (10)

The role of event volunteers is to assist in the various Pathshala events as directed by the event coordinator. The volunteer must be willing to assist full time at least 2 events per year.

Computer Volunteer (2)

The role of the computer volunteers is to manage and maintain the Pathshala and library web pages, files and database. Must be knowledgeable with all aspects of database creation, maintenance and management. SQL and JAVA knowledge preferred. Primary duties include:

Work with Pathshala coordinator to design, develop and build a user-friendly and maintenance friendly database which can be used for registration, student data records such as attendance, homework, exams, projects etc. along with reporting capabilities
Work with the EC Technology Committee to design, develop and maintain web pages related to Pathshala and library at www.jcnc.org site.
Must be able to assist db users who may not possess adequate skills with patience
Ensure periodic back-ups
Willing to trouble shoot at odd hours

Advisory Board Member (5)

The role of the advisory board is to provide leadership and guidance to ensure that the Pathshala operates smoothly and without any controversies, and conflicts in accordance with the principals of Jainism. The advisory board will meet once a month with Pathshala Coordinator and his/her team. The advisory board will also be available for town-hall meetings and other parent-teacher meetings. The advisory board will ensure that the curriculum, textbooks and reference materials are in accordance with the principles of Jainism and JCNC policies. The advisory board should not get involved in the day-to-day activities of Pathshala.

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